Full Job Description
We are seeking an experienced Production Coordinator to join our award-winning production management team at BBC Studios Audio. Please note that this is not an editorial role or an entry-level role. This is a full-time position. We are looking for the successful candidate to start in May.
This exciting role will see you embedded within the audio production team. On a weekly basis, this would involve attending recordings across some of London’s most iconic recording studios and venues, such as the BBC Radio Theatre.
We are an exciting, growing commercial audio production company that specialises in making comedy and entertainment programmes. Usually based in the iconic Television Centre, Wood Lane in London, we are at the heart of BBC Studios.
We make about 150 hours of radio and audio content a year, mainly for BBC Radio 4 but also BBC Sounds and increasingly commercial commissioners, including Spotify. We produce long-running and much loved titles such as The News Quiz, The Now Show, I’m Sorry I Haven’t A Clue and Just a Minute, alongside newer shows like Sindhustan, Sarah Kendalls’ Australian Trilogy, Alexei Sayle’s Imaginary Sandwich Bar and Daliso Chaponda’s Citizen of Nowhere.
We make all types of comedy and entertainment from satire (Dead Ringers) to sitcoms (Phil Ellis is Trying, Ed Reardon’s Week) to factual entertainment/comedy (Simon Evans Goes to Market, Museum of Curiosity), sketch shows (John Finnemore’s Souvenir Programme) and stand-up shows (Mark Steel’s In Town).
Podcast-wise we also produce Eddie Hearn: No Passion No Point for 5Live, Susan Calman’s Mrs Brightside for Acast, Jacob Hawley: On Love, The Sink: A Sleep Aid and Inside Inside No 9 (the companion podcast for the TV programme) for BBC Sounds, Rose and Rosie: Parental Guidance and Sorted with the Dyers for Spotify, with various others under commission or in development.
This is not an entry level role.
This role is London-based, with possibly some UK travel, but a London base will be required for regular presence at recording sessions and sometimes additional short-notice cover in the capital.
There will be a choice of set interview dates. Unfortunately, we cannot guarantee that we can accommodate individual availability.
This is not an editorial role.
This is a full-time role
To coordinate audio productions end-to-end, from onsite setup and presence at recordings to post-production and delivery, acting as the focal point of contact between production team members, talent, crew, venues and suppliers, the production office and sometimes audiences and live events. This will include providing onsite support to the Junior Production Manager, Production Executive & Producers in securing and managing the arrangements for all the resources needed for productions.
The Co-ordinator will have an understanding of and commitment to the aims of Production; will be receptive to the needs of the full range of programmes, new technologies and new ways of working.
Junior Production Manager on a day-to-day basis.
The Production Coordinator will work on their own initiative as part of a small production team.
Setting up and booking all technical facilities, equipment and venues for live recordings, booking crew, obtaining quotes from suppliers, negotiating deals as and when appropriate, contacting talent agents and monitoring and reconciling production spend.
Act as the main point of contact for the receipt and communication of information to and from the production team, and all other internal / external departments and contributors, including making all arrangements and briefing them concerning the Producer’s intentions. This may also include assisting the Producer in the finding and securing of contributors or talent and contracting them as required.
To co-ordinate all necessary clearances e.g. music, archive, performance and literary copyright for the programme, including for commercial use, and ensure that written records of any agreements are maintained in systems including Proteus.
To physically assist in the studio and on location during rehearsals and recordings, and where required undertake limited operational duties under supervision.
To locate and book accommodation, travel and transport for artists, contributors & crew.
Casting and talent availability checks, liaising with agents to ensure good communication across the production.
Arranging child licensing
Script supervision and script formatting
To collate information required to produce call sheets, schedules & risk assessments and undertake all programme administration routines. This will include completing PasBs (Programmes as Broadcast using Proteus and other systems), music reporting, risk assessments including COVID measures and awareness of production and BBC guidelines – communicating measures to teams and talent and assisting Producer with maintaining compliance.
To ensure that all necessary information is appropriately documented for easy reference in production folders.
Final programme delivery to networks or publishers.
To have an awareness and understanding of the financial constraints of each programme budget when finding resources and negotiating deals, working to net budgets.
Undertake all financial administrative duties for productions including raising programme numbers, raising requisitions using MyBusiness, contracting crew via Smartbook, robust recording and monitoring of programme spend in cost logs, use of SAP reports, updating monthly forecasts in BPC and reporting detail to Junior Production Manager and Production Executive.
To comply with all relevant BBC Safety Rules, procedures and guidelines. To be fully aware of the Health and Safety responsibilities of this job role, including preparing risk assessments.
To comply with the BBC’s policies on equal opportunities and diversity and to apply the principles of the policies when carrying out the role.
To undertake all administrative work on programmes scheduled for repeat or reversion. This may be undertaken in the absence of a Producer and may involve arranging playbacks to check quality and content.
To score quiz and panel shows on stage, where required.
To upload content for social media use, which could include stills and visual content.
Are you the right candidate?
We specifically want to hear from candidates who have previous experience working as a Production Coordinator or similar in the production management career path framework
Evidence of a clear understanding of all stages in the production process
Excellent administrative skills and experience using Microsoft Office including Word, Excel and Outlook to a good standard is essential
Experience of setting up recordings, events or shoots and being present for production days
Experience of completing full range of production paperwork using Proteus and/or Silvermouse
Experience of obtaining and clearing archive material and music for public service use and commercial use
Resilient, calm and professional manner
An excellent, clear communicator – able to adjust tone and approach for different audiences
A keen eye for detail and able to juggle a number of different shows at once in studio and on location
A demonstrable interest in audio, comedy, entertainment and podcasts, including commercial podcasts
Experience of setting up factual programmes and international travel is a plus
Knowledge & experience of production management across more than one genre of output is advantageous
Experience of forecasting, monitoring and reconciling production budgets is advantageous
Experience using systems such as SAP and MyBusiness, with use of BPC or ECat is advantageous
About the BBC
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.
Diversity matters at the BBC. We have a working environment where we value and respect every individual’s unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here
Contract type: 6 month FTC
Location: TVC, London
Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
Benefits – We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.
The situation regarding the coronavirus outbreak is developing quickly and the BBC is keen to continue to ensure the safety and wellbeing of people across the BBC, while continuing to protect our services. To reduce the risk access to BBC buildings is limited to those essential to our broadcast output. From Wednesday 18th March until further notice all assessments and interviews will be conducted remotely. For more information go to https://www.bbc.co.uk/careers/