Property Operations Coordinator
Are you looking for a new challenge that gives you the chance to get creative and take our property operations to the next level? Looking for a company that wants to help further your career, as well as provide you with an exciting, inspiring and fun place to work?
If the answer to all of these questions is ‘yes’ then you’re just the kind of person we’re looking for!
As a Property Operations Coordinator, you will support the property operations team to ensure the effective governance of all projects and property business areas, also controls on associated costs.
This is a critical role in developing the Selfridges brand and environment in that it
assists the teams on all projects across all stores and divisions. The coordinator will
support with day to day controls on governance covering contracts, costs and
administration tasks. The role liaises with people from all areas and levels of the
business as well as external teams of contractors, consultants and suppliers. This role
will involve helping to coordinate and support various aspects of a project and will be
pivotal in maintaining overall project governance.
As a Property Operations Coordinator, you will support on:
Governance of Projects
Ensure effective controls of project documentation
Prepare consolidated trackers for compliance on projects
Assist in electronically saving contract documentation to secure drives
Attend governance and support cost meetings and take minutes
Assist teams with preparing & then processing contractor and supplier orders and
Assist with production, recording and circulation of contract documents
Liaise with all internal and external stakeholders throughout project lifecycle to
report on project governance
Assist teams in producing or requesting order and spend reports
Assist with the production of a governance tracker for all projects
Communicate effectively both internally and externally
Proactively provide updates on governance status and meetings to all
Establish and maintain good working relationships with colleagues and external
Reporting of all contractual documentation on all projects (framework
agreements, shopfitting agreements, letters of appointment).
Support with the preparation and production of project execution plans for
Assist with the booking and preparation of governance & cost meetings and
circulate agendas, supporting files and minutes
Support the development and or follow internal governance procedures for the
control of projects
Support the development and or maintain the tracker of consultant and
contractor contract status
Support the set up of new starters on systems as part of the on-boarding process
Manage, action and process the outlook shared account
Business Goals and Brand Values
Encourage and promote an understanding of the Selfridges brand values
amongst external consultants and contractors
Promote Selfridges business goals in relation to governance activities
Participate in the Values team to promote the values within the Property team
Participate in promoting sustainability within Selfridges
THE IDEAL CANDIDATE
Excellent coordination skills
Excellent administration skills
Experience of working in an office environment
Experience of managing workload
Great communication skills
Ability to communicate with all levels and areas of the business and with external
Office experience and a knowledge of property operations preferable
ABOUT THE COMPANY
Our Creative Spirit
We are more than a shop. We are a social space where culture and commerce collide to release an energy that we call the Selfridges spirit. We are here to make our world brighter, and everyone is welcome.
Our Awards Cabinet
We’re not ones to brag, but since you asked…Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign.
Since 1909 we have been at the forefront of retail and today our stores in London, Manchester and Birmingham – alongside selfridges.com and the Selfridges App – continue to redefine the way we shop and socialise. As a Selfridges team member, you will learn what it takes to consistently drive innovation, success and amazing customer experiences.
Everyone is welcome
We are committed to a diverse and inclusive working culture, and we see this as key to our success and our working culture. Here at Selfridges, everyone is welcome – irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all. We are diverse, we are inclusive, we are Selfridges.
The Fun Stuff
There are lots of reasons to be excited about joining Team Selfridges – from our fantastic team member communities to volunteer days and behind-the-scenes Selfridges experiences throughout the year.
Other benefits and rewards include:
Generous bonus and/or commission scheme
Discounted gym memberships
Annual travel pass and cycle to work schemes
A volunteer day for all team members
Access to a wide range of training programmes to help your career development